Terms and Conditions

License to use assets

Out and About will want to use and re-use assets from events (these include photographs, videos, film or any other content). 

To assist with this, our event participants grant to Out and About an irrevocable licence to use that asset for the purpose of Out and About for perpetuity, in any and all media now existing or to be invented and in territory that Out and About operates or seeks to operate.


Out and About reserve the right to use photos and videos taken on our events to promote Out and About in any and all media now existing or to be invented. Event participants who do not wish to be included in such materials are responsible for advising Out and About event leaders of this and not participating in any photography or filming at events.

Terms and Conditions

In these Terms & Conditions, “Event” means the event for which You have purchased a ticket, “the Promoter”, “we”, “us” and “our” means Out and About LGBTQ Ltd and any associated promoter(s) of the Event; “you”, “your”, “ticket holders’ and “guests” means you as the ticket holder, “ticket” means any valid ticket, email confirmation or wristband which permits you to attend the Event or any valid wristband for which you have exchanged your ticket at the Event.

All tickets are sold subject to these Terms and Conditions. Purchase and/or use of a ticket/s to enter the Event constitute acceptance of these Terms and Conditions on your behalf and on behalf of any person for whom you are purchasing tickets.

The Promoter reserves the right to vary these Terms and Conditions from time to time without notice and at our sole discretion. Updates will be published on Out & Wild website.

Directives and statements printed on the tickets, posted or announced at the Event also form part of the Terms and Conditions of entry to the Event.

In the instance of a breach of any of the Terms and Conditions the Promoter reserves the right to cancel the ticket/s and eject the offender/s and retain all monies paid.

Attendee waiver & release of liability for Out & Wild Festival 

By purchasing this ticket and attending the event, you (you or the “Participant”) and those you have purchased tickets for execute this waiver and release (the “Agreement”) effective as of the date your ticket is purchased. The Out & Wild Festival features Yoga, various movement classes, learning workshops, outdoor activities, watersports  and music. Activities include, but are not limited to,  yoga, meditation, circuits, swimming, foraging walks, running, dancing, workshops, arts and craft workshops, and more (collectively, the “Activities”).

The Activities are provided by independent Instructors/Presenters who are not employees of Out and About LGBTQ Ltd and as such Out & About LGBTQ Ltd is not responsible for the actions or omissions of Instructors/Presenters;

 In consideration of your participation in the Activities, you agree as follows:

You hereby release Out and About LGBTQ Ltd (Trading as The Out & Wild Festival  and their respective officers, directors, employees, agents, shareholders, members, agents, instructors, presenter, contractors, representatives, sponsors, volunteers, successors, and assigns (the “Released Parties”) from any and all claims, demands, damages, rights of action, or causes of action, arising out of your participation in any Activity at this Festival.

You know and understand the scope, nature, and extent of the risks involved in the Activities. The Activities may take place with other participants in natural, outdoor settings, and risks include, but are not limited to, high elevation, shallow and deep water, wildlife encounters, allergy, falling trees and limbs, marked and unmarked obstacles, slick or uneven walking surfaces, surfaces covered with water, sunburn, injury through the acts of other participants, collisions with vehicles or equipment, or equipment malfunction. 

The Activities may require physical exertion, which may be strenuous and could, in some circumstances, result in injury, including, but not limited to, abnormal blood pressure, fainting, heat stroke, heartbeat disorders, heart attack, or other physical injury. 

If you experience any physical pain or discomfort, you agree to immediately discontinue the Activity and seek help. You voluntarily, freely and expressly choose to incur all risks associated with any Activity, understanding that those risks may include personal injury, damage to property, and/or death.

You represent and warrant the following: (a) you have read this Agreement and understand it; and (b) you are at least 18 years of age, are in good health, and have no physical defects that might cause you harm during your participation in any Activity.(c) Have passed on these terms and conditions to anyone you have purchased tickets for and they have read and understood all terms and conditions of The Out & Wild Festival.

This Agreement extends and applies to all unknown, unforeseen, unanticipated, and unsuspected injuries, damages, loss, and liability, and the consequences of them, as well as those disclosed or known to exist. You expressly waive all provisions of any claims, demands, injuries, or damages that are unknown or unsuspected to exist at the time to the person executing the release.

This agreement is legally binding upon you and your heirs, estate, assigns, legal guardians, and personal representatives.

I recognise that subject to Section 6 above, neither Out and About LGBTQ Ltd nor any Instructor shall be liable to you, whether such liability arises as a result of breach of contract, negligence, misrepresentation or any other reason, for any loss or damage which arises as a result of (a) an act or omission of a third party (b) any circumstances for which you are at fault, or (c) any circumstance which we cannot reasonably be expected to foresee or control.

By entering into this agreement, you knowingly and voluntarily waive any and all rights you might have to a trial before a jury, and agree to mandatory binding arbitration of all disputes or claims arising out of this Agreement.

If any provision of this Agreement is for any reason held to be invalid or unenforceable, such invalidity or unenforceability will not affect any other provision of this Agreement, and this Agreement will be construed as if such invalid or unenforceable provision were omitted.

I agree that any images taken of me at the festival may be used for publicity purposes by Out and About LGBTQ   Ltd (please let us know if you would like us to remove an image of you).

I undertake to ensure that all participants I book on behalf of have seen and accept the waiver

This is a release of liability. Please discontinue your purchase of any ticket/do not attend the event if you do not understand or do not agree with the terms of this Agreement. By reading this document, you hereby accept and agree to all terms of this Agreement.

Ticket Purchase

Only customers holding a valid ticket or email confirmation of booking will be admitted to the Event. You must retain your ticket on you person at all times during the Event and be able to show it on request.

Tickets are non exchangeable, refundable or transferable. Re-sale or attempted re-sale for a profit is not allowed. 

Tickets, wristbands or other forms of accreditation to the Event are personal revocable licences and shall at all times remain the property of the Promoter and for security purposes, and may be recalled at any time.

Tickets may not be used as part of a promotion, competition, advertising, or be given away as part of a product or service package or for commercial gain without the permission of the Promoter. Any attempt to do so will result in the ticket being void and any person holding such a ticket will be refused entry to, or ejected from the Event without refund.

The Promoter is not liable for lost, stolen or defaced tickets or wristbands. Duplicate or replacement tickets or wristbands only be issued in limited circumstances provided we are satisfied with the reason why the duplicate is required, have proof of purchase and you pay an administration charge. It is not always possible to issue duplicate tickets or wristbands

Ticket price and availability may be subject to change without notice.

Your ticket may be invalidated if any part of it is removed, defaced or altered.

Upon purchase, please check tickets carefully as mistakes cannot always be rectified after purchase. Tickets are not issued on a sale or return basis and refunds will not be made on returned tickets unless provided for under these Terms and Conditions.

Ownership or possession of a ticket does not confer any rights (by implication or otherwise) on you to use, alter, copy or otherwise deal with any of the symbols, trademarks, logos and/or intellectual property appearing on the ticket.

Entry Policy

All ticket holders and guests must consent to a security search of persons, clothing, bags and any other items deemed necessary.

The Promoter retains the right to conduct searches during the Event. If you refuse to be searched you may be ejected.

Prohibited items or any items that the Promoter or its security personnel deem to be a risk to safety, enjoyment of others or security or are not suitable to be taken to the Event or may be used in an illegal or offensive manner (regardless of whether or not the item itself is illegal) are not allowed. Ticket holders may be ejected if found in possession of prohibited items inside the Event. Prohibited items include but are not limited to:

Drugs / Controlled / Psychoactive Substances – illegal drugs, Nitros Oxide, ‘Legal Highs’ or any associated paraphernalia.

Weapons – or anything that could be considered a weapon.

Animals – except registered assistance dogs.

 Items considered to be dangerous or inappropriate in a festival environment. To include: drones, spray cans, gas canisters or compressed gas in any container, fireworks, flares, candles, smoke canisters, chinese lanterns, explosives, firearms, knives or blades, replica weapons of any sort, megaphones, klaxons, airhorns, laser devices, or similar.

Strictly NO DRONES – any drones will be confiscated & returned at the end of the Festival.

Moshing, crowd surfing, climbing on Event structures or existing park landscape and anti social behaviour, is not permitted.

No refunds will be offered to customers who are refused entry or ejected from the site at the discretion of the Promoter.

If you are refused entry to the Event, or have been previously ejected, you may not purchase another ticket or otherwise gain entry.

Filming, Photography

All Ticket Holders consent to being photographed, filmed and sound recorded as an audience without payment and to their image being exploited in any and all media for any purpose at any time throughout the world by the Promoters who shall own the copyright in all such recordings. 

Trading & Commercial Activity

Only those specifically authorised by the Promoters to undertake trading, marketing or commercial activity at the Event may do so.

Unauthorised Ticket Agents and Touting

Tickets bought from unauthorised agents are not valid and admission will not be granted to the Event with any ticket bought from unauthorised agents. To be as safe as you can and to avoid obtaining an unauthorised ticket, follow these simple guidelines. Please note that these guidelines are not intended to be an exhaustive list of precautions which you should take to avoid obtaining an unauthorised ticket.

 Do not buy from an unofficial ticket agent. Tixel is our only official reselling site 

If you live in the UK do not buy from a website with an overseas office address, or with no registered address shown.

If we are aware that you have bought tickets anywhere other than from official authorised outlets you will not be granted access to the Event. The Promoter will be unable to assist you if you have bought from an unauthorised source, as we will have no purchase history available for the ticket.

If you do encounter problems contact your credit card issuer as soon as possible.

Occasionally due to genuine circumstances you may find yourself with a spare ticket. Please do not be tempted to sell it on an unauthorised auction site or to sell to a ticket tout or unauthorised online agency. If you do the Purchaser may not be able to enter the Event (under the Terms and Conditions) for the reasons set out above. Should this happen you may find that the purchaser brings a legal claim against you for selling a ticket which does not permit access to the Event.

We reserve the right to cancel any ticket booking which we reasonably believe to have been made with a view to resell such tickets or where the ticket has been purchased using fraudulent means, such as credit card fraud.

Tickets may be restricted to a maximum number per person per credit card or per household. These restrictions will be notified to you by our ticket agents and on our website before you make your booking. We reserve the right to cancel tickets purchased in excess of this number without prior notice to you of such cancellation.

Tickets obtained in breach of these Terms and Conditions shall be null and void and the Promoter may refuse admission to, or eject you from, the Event. Any person seeking to use a void ticket in order to gain or provide entry to an Event will be considered to be a trespasser and will be ejected and liable to legal action. Void tickets are non-refundable.

The Event – General Information

The Event is subject to licence.

The Promoter reserves the right to refuse you entry to and/or eject you from the Event. In particular but without limitation you may be refused admission to or removed from the Event for any of the following reasons: for health and safety or licensing reasons; if you behave in a manner which has or is likely to affect the enjoyment of other persons at the Event; if you use threatening, abusive or insulting words or mannerisms; if, in the Promoter’s reasonable opinion, you are acting under the influence of alcohol or drugs; if you fail, when required, to produce proof of identity or age; if you refuse to comply with the Promoter’s security searches; if you breach these Terms; and/or if your ticket is void.

If before or during the Event you have a complaint in relation to the Event, please contact the Promoter or a steward promptly since complaints are very difficult to deal with after the Event.

You must comply with any and all instructions given to you by the Promoter and/or stewards and staff (including all Tutors, Presenters and Instructors) at the Event.

Whilst every effort is made to ensure that the full, advertised timetable of classes, workshops, activities & entertainment acts take place, the Promoter reserves the right to change the published timetable and/or running times without notification.  This includes, but is not limited to, tutors, presenters and advertised classes, workshops & Entertainment acts. Tickets are for the Event and not a specific tutor, workshop, class, activity or Entertainment act.

Any published start and finish times of timetabled classes, activities and entertainments at the Event are estimates only and are subject to change. The Promoter shall not be liable for any change of a published start or finish time. It is your responsibility to make appropriate arrangements to ensure that you arrive at the Event in sufficient time in case the Event or the performance you wish to see starts earlier than the published time or otherwise to ensure you are able to stay until the close of the Event or performance should you wish to if it overruns. We will not be responsible to make any refund or meet the costs of any alternative travel arrangements or for any loss of enjoyment or other indirect loss as a result of an Event not running to the precise advertised times or for your late arrival at the Event.

There will be no admission to the Event before the designated opening times on any day of the Event. The Event campsite will open at 10.00 on Friday 9th June 2023  June and close at 11am on 13th June 2023. 

All guests are asked to observe and comply with safety advice, site signage and ‘No Smoking’ areas. In accordance with Smoke-Free Regulations, the tented arenas and other areas of the Event are designated ‘No Smoking’ areas. Normal statutory rules and regulations apply and should be observed at the Event and failure to do so may result in ejection from the Event.

If you do smoke — please dispose of your cigarette butt responsible — there will be bucket-sand ashtrays — please locate them and Bin your Butt !

You shall not bring into the Event or display or distribute (whether for free or not) at the Event any sponsorship, promotional or marketing materials.

Access to areas within the Event is subject to capacity and the Promoter accepts no liability and will not offer any refunds if you are unable to attend a specific timetabled activity or workshop due to the class being at maximum capacity. You may be required to queue so please arrive early to avoid disappointment. All classes, activities and workshops are ‘first come first serve’ so please arrive early to avoid disappointment.

Ticket Holders accept that loud music can damage hearing.

Smoking is not permitted in any enclosed spaces (eg Spoken Word Tent)

The Event is an outdoor event. And it’s Wales in June. Please bring suitable clothing and footwear. And sun cream – it can get hot here too! No refunds will be given due to inclement weather.

The Promoter will not accept responsibility for any damage or loss of personal items at the Event. Please ensure you look after your possessions. Lost Property will operate from the Information Desk – so if you’ve found something or lost something, please go there.

The nature of the terrain of the Old Castle Terrace will have trip hazards and other rough areas. Your attendance is at your own risk. The Event organisers will do all that they can to highlight such areas but accept no responsibility for any personal injury arising from but not limited to the nature and terrain of the site. 

All classes, workshops, activities and arranged or informal activities organised at the Event are undertaken at your own risk. No liability will be taken for injury or loss sustained whether directly or indirectly through the participation in Event classes, workshops, activities or informal entertainments.

 Specific Requirements for Access

The Promoter takes the needs of customers who are disabled or who have other access requirements very seriously and actively encourages people of all abilities to attend the Event. However, the Event terrain may limit access to certain areas. There will be uneven ground and certain paths that will not be suitable for those with limited mobility or vision impairments.

If you have access requirements, please contact us as far in advance of the Event as possible. If you have not notified the Promoter of your access requirements in advance, we cannot guarantee that we will be able to cater to your needs though we will use reasonable endeavours to do so.


Camping and Glamping is strictly subject to the purchase of a Weekend ticket.

Campers should pitch tents as directed by the Event Stewards in designated camping areas only and stay out of fire lanes and other working areas.

Trailer tents are not allowed on the campsite.

VW Campervans and similar are only allowed in low numbers. You must highlight your intention to bring a camper van to the Event organisers at the time of booking your ticket. Failure to do so may lead to you not being allowed on the campsite due to space restrictions

You should bring a tent that is sized for the amount of occupants. We reserve the right to refuse to allow any structures which are too large or which we believe may cause a health and safety risk.

We will not be liable for any failure to provide any advertised facilities within the camping area.

All items are brought and left at your own risk.

You are allowed to bring your own supply of food into the campsite for personal consumption only. Please don’t bring it into the Main Festival site . You are permitted to cook solely within the campsite using either gas camping stoves, using canisters of no more than 450g. or a legged BBQ. Strictly no fires on the grass areas.

Don’t dispose of hot BBQ’s or hot coals in the grass or recycling bins.

DO NOT take your legged BBQ into your tent under ANY CIRCUMSTANCES – even if it’s cold. It gives off Carbon Monoxide. 

Carbon monoxide (CO) is a colourless, odourless, highly poisonous gas that can kill in minutes. Carbon monoxide poisoning can be caused by ANY fuel that burns or smoulders so take extra care when cooking at the festival. We suggest you make sure your camping light and stove are clean and properly looked after, you don’t take a portable barbecue – or lit charcoal – into an enclosed space and make sure exhaust from generators is properly vented away from occupied areas

If you think you have potentially been exposed to carbon monoxide gas whilst at the festival, please contact a steward immediately. Symptoms of carbon monoxide poisoning include:





Tiredness and confusion

Stomach pain

Shortness of breath and difficulty breathin

All fires in the campsite must be extinguished by MIDNIGHT and will be checked by security 

You are permitted to bring alcohol for your own consumption. Strictly no re-sale. The Event Official will have the right to determine the levels of alcohol that constitute a ‘reasonable amount’ for personal consumption. Any alcohol above a ‘reasonable amount’ will be confiscated by the Event Official.

You must take everything home with you and leave no trace….   clear up rubbish, pack up your tent check that all litter has been removed. Do we really need to ask? 


You agree that the Promoter, its servants or agents (including stewards, instructors, presenters and anyone involved with the running of the Event or providing services thereto (including food & beverages) will not be liable for any loss, injury or damage to any person (including you) or property however caused (including by the Promoter or its servants or agents) in any circumstances unless due to the negligence or wilfully malicious act of the Promoter, its servants or agents and/or to the extent that any increase in any loss or damage results from the breach by you of any of these Terms and Conditions.

For the purposes of these Terms and Conditions, “Force Majeure” means any cause beyond the Promoter’s reasonable control including, without limitation, an act of God, war, insurrection, riot, civil disturbances, acts of terrorism, fire, explosion, flood, royal mourning, national mourning, theft of essential equipment, malicious damage, strike, lock out, weather, third party injunction, national defence requirements and/or acts or regulations of national or local governments. The Promoter will not be liable to you for failure to perform any obligation under these Terms and Conditions to the extent that the failure is caused by Force Majeure.

You agree that the Promoter shall not be liable to you for any indirect or consequential costs, claims, actual or alleged losses howsoever arising out of or in connection with the Event and/or our obligations under these Terms and Conditions including, but not limited to, loss of profits, anticipated profits, savings, business or opportunity, or loss of publicity or loss of reputation, or opportunity to enhance reputation, or loss of contract or other economic or consequential loss arising from the performance (or any failure to perform) these Terms and Conditions.

The Promoter will not have any liability to you whatsoever for loss or expenses incurred in connection with the Event or any cancellation of the Event, including, without limitation, costs of any personal travel, accommodation or hospitality arrangements made relating to the Event or the cancellation of the Event.


To the fullest extent permissible in law, the Promoter shall be entitled to assign all and any of its rights and obligations under these Terms and Conditions, provided that your rights are not adversely affected.

If any provision of these Terms and Conditions is found to be invalid or unenforceable by a court, the invalid or unenforceable provision shall be severed or amended in such a manner as to render the rest of the provision(s) and remainder of these Terms and Conditions valid or enforceable.

If the Promoter delays or fails to enforce any of these Terms and Conditions it shall not mean that the Promoter has waived its right to do so.

These Terms and Conditions together with the ticket purchase terms and conditions constitute the entire agreement between the parties in connection with the subject matter of these Terms and Conditions and supersede any previous terms and conditions, agreement or arrangement between you and the Promoter relating to the subject matter of these Terms and Conditions.

These Terms and Conditions shall be governed by the laws of England and Wales and the parties agree to submit to the exclusive jurisdiction of the Courts of England and Wales.

Privacy Policy 

We receive, collect and store any information you enter on our website or provide us in any other way. In addition, we collect the Internet protocol (IP) address used to connect your computer to the Internet; login; e-mail address; password; computer and connection information and purchase history. We may use software tools to measure and collect session information, including page response times, length of visits to certain pages, page interaction information, and methods used to browse away from the page. We also collect personally

identifiable information (including name, email, password, communications), comments, feedback, product reviews, recommendations, and personal profile.